Pricing Policy

At Excovents Exhibitions Private Limited (“we”, “our”, or “us”), we aim to provide transparent, competitive, and fair pricing for our exhibitions, events, and related services. This Pricing Policy outlines the principles, structure, and conditions under which we charge for participation in our exhibitions and services.

By registering for or purchasing services from Excovents Exhibitions Private Limited, you agree to the terms of this Pricing Policy.

1. Pricing Structure

Our pricing for exhibitions, events, and related services is determined by several factors, including but not limited to:

  • Event Type: Pricing may vary depending on the scale and format of the event (e.g., trade shows, conferences, workshops, etc.).
  • Participation Level: Exhibitors, sponsors, attendees, and visitors may have different pricing tiers based on their level of participation or service requirements.
  • Exhibitor Booth Sizes and Locations: Pricing may vary depending on the size and location of the booth space within the event venue.
  • Additional Services: Additional charges may apply for services such as advertising, promotional materials, or special requests such as AV equipment, internet services, or catering.

We clearly communicate our pricing through our website, event brochures, or via direct communication channels with our sales team.

2. Taxes and Additional Fees

All prices listed by Excovents Exhibitions Private Limited are exclusive of applicable taxes (such as GST, VAT, or other relevant taxes) unless otherwise specified. Additional fees may include:

  • Taxes: Any applicable local, state, or national taxes will be added to the base price at checkout or during billing.
  • Service Charges: Any processing fees for online payments or service charges associated with specific requests will be outlined during the registration or purchase process.

It is the responsibility of the participant to bear any bank fees or foreign transaction costs.

3. Discounts and Promotions

Excovents Exhibitions Private Limited may offer discounts or promotional pricing at its discretion. These may include:

  • Early Bird Discounts: Special pricing available to participants who register or purchase services within a specific promotional period before the event.
  • Group Discounts: Reduced rates for groups or organizations purchasing multiple tickets or exhibition spaces.
  • Promotional Offers: Time-limited offers for discounted entry fees, sponsorship packages, or exhibition spaces.

All discounts are subject to specific terms and conditions, and cannot be combined unless expressly stated. Promotional offers may be subject to expiry dates.

4. Payment Terms

We offer flexible payment options, which may include:

  • Credit/Debit Card Payments: We accept major credit and debit cards through our secure payment gateway.
  • Bank Transfers: Bank transfer details will be provided upon request for larger payments.
  • Promotional Offers: Time-limited offers for discounted entry fees, sponsorship packages, or exhibition spaces.
  • Installment Payments: In certain cases, payment plans may be offered, allowing participants to pay in installments. Terms for installment payments, including due dates and payment intervals, will be clearly communicated.

Payment terms will be specified during the registration or booking process. Full payment is typically required before confirmation of participation, and all participants are required to comply with these terms to secure their place in the event.

5. Refunds and Cancellations

a. Refunds

Refund policies may vary depending on the type of event and service purchased:

  • Event Tickets/Registration: Refunds for event registrations or tickets will be provided in accordance with the event’s cancellation policy, typically subject to specific deadlines. Cancellations made after these deadlines may not be eligible for a refund.
  • Bank Transfers: Bank transfer details will be provided upon request for larger payments.
  • Exhibitor/Sponsor Fees: Refunds for exhibitors or sponsors will depend on the timing of cancellation and any contractual terms outlined in agreements with Excovents Exhibitions Private Limited. Administrative fees may be deducted from any eligible refunds.

Payment terms will be specified during the registration or booking process. Full payment is typically required before confirmation of participation, and all participants are required to comply with these terms to secure their place in the event.

b. Cancellations by Excovents

In the event that Excovents Exhibitions Private Limited cancels or postpones an event, participants will be entitled to a full refund or an opportunity to transfer their registration to a future event. Any refund processing will take 7–14 business days.

c. Force Majeure

If an event is canceled due to reasons beyond our control, such as natural disasters, pandemics, or governmental regulations, we will strive to reschedule the event. Refunds or credits for future events may be offered at our discretion.

6. Pricing Adjustments

Excovents Exhibitions Private Limited reserves the right to modify pricing for events and services at any time. However, once a participant has confirmed their registration or purchase, the price for that service will be honored as per the confirmation. Any changes to pricing will be clearly communicated before final purchase or registration.

7. Sponsorship and Partnership Pricing

Pricing for sponsorship and partnership packages will be customized based on the benefits, exposure, and services offered. Sponsors will be provided with tailored packages that detail the specific costs, terms, and deliverables associated with each tier.

8. Contact Us

If you have any questions or concerns regarding this Pricing Policy or require clarification about our pricing structure, please contact us:

Excovents Exhibitions Private Limited