At Excovents Exhibitions Private Limited (“we,” “our,” or “us”), we strive to maintain a fair and transparent cancellation process for our events, exhibitors, sponsors, and participants. This Cancellation Policy outlines the terms under which cancellations are permitted and the related procedures.
By registering for our events or services, you agree to comply with the terms outlined in this Cancellation Policy.
If you need to cancel your registration for an event, the following conditions apply:
In lieu of cancellation, participants may transfer their registration to another individual within their organization, provided that notice of substitution is given at least 7 days before the event date. Substitutions are subject to approval by Excovents Exhibitions Private Limited.
Cancellations by exhibitors and sponsors are subject to the terms outlined in their respective contracts. Refund eligibility depends on the timing of the cancellation:
Exhibitors and sponsors may transfer their participation to a future event, subject to approval and availability, as an alternative to cancellation. No additional fees will apply for such transfers.
If Excovents Exhibitions Private Limited cancels an event for any reason, registered participants, exhibitors, and sponsors will be notified as soon as possible. The following options will be offered:
If an event is postponed, participants will have the option to either transfer their registration to the new event date or request a refund. Refund requests must be submitted within 14 days of the postponement announcement to be eligible for a refund.
Excovents Exhibitions Private Limited will not be held liable for any cancellations, delays, or changes due to circumstances beyond our control, such as natural disasters, pandemics, government actions, or other force majeure events. In such cases, we will work to reschedule the event, and participants may either:
To cancel your registration, participation, or sponsorship, please send a written request to:
Include your registration or participation details, event name, and the reason for cancellation. We will confirm your cancellation and eligibility for a refund, if applicable, within 7 business days.
Refunds for eligible cancellations will be processed according to our Refund Policy, and refunds will typically be issued within 3-4 business days after the cancellation is approved. Depending on the payment method, it may take additional time for the refunded amount to reflect in your account.
For any questions or concerns regarding this Cancellation Policy or any of our events, please contact us at the email or phone number listed above.