Terms & Conditions

Welcome to Excovents Exhibitions Private Limited (“we,” “our,” or “us”). These Terms and Conditions (“Terms”) govern your access to and participation in our exhibitions, events, services, and use of our website and other related platforms. By engaging with Excovents Exhibitions Private Limited, you agree to be bound by these Terms. If you do not agree with any part of these Terms, please refrain from using our services.

1. Definitions

  • “Participant”: • Any individual, company, or entity that registers for or attends our exhibitions, events, or related services, including exhibitors, sponsors, speakers, and attendees.
  • “Event”: Any exhibition, trade show, conference, or other event organized or managed by Excovents Exhibitions Private Limited.
  • “Services”: All services provided by Excovents Exhibitions Private Limited, including but not limited to event registration, booth space rental, sponsorship packages, and advertising opportunities.

2. Event Registration and Participation

a. Eligibility

Participation in our events and services is subject to availability and approval by Excovents Exhibitions Private Limited. Certain events may have specific eligibility criteria, which will be communicated during the registration process.

b. Registration Process

To participate in an event, you must complete the registration process by providing accurate and current information. Payment must be completed as per the terms outlined during the registration process to secure your place in the event.

c. Confirmation

Your registration or participation will be confirmed only upon full payment of the applicable fees and after receiving confirmation from Excovents Exhibitions Private Limited. We reserve the right to refuse any registration or participation at our discretion.

d. Code of Conduct

Participants are expected to behave in a professional and respectful manner during all events. Any behavior that is deemed inappropriate, disruptive, or harmful may result in immediate removal from the event without refund.

3. Exhibitors and Sponsors

a. Exhibition Space

Exhibitors will be allocated booth space based on availability and in accordance with the terms specified in their contract. Excovents Exhibitions Private Limited reserves the right to alter booth allocations for operational reasons.

b. Sponsorship

Sponsorship opportunities are available for certain events. All sponsorship agreements are subject to separate terms as outlined in the sponsorship contracts.

c. Setup and Dismantling

Exhibitors and sponsors must adhere to the schedule and guidelines provided for setting up and dismantling their booths and displays. Failure to comply with these schedules may result in additional fees or penalties.

4. Payment Terms

a. Fees

All fees for participation, booth space, sponsorship packages, and other services must be paid in full by the deadlines communicated during registration. Failure to make full payment by the specified deadline may result in forfeiture of your participation.

b. Taxes

All prices listed are exclusive of applicable taxes unless stated otherwise. Participants are responsible for paying any taxes, duties, or other fees required by law.

c. Payment Methods

We accept payments via credit card, bank transfer, and other specified methods. All payments must be made in the currency specified during registration.

5. Cancellations, Refunds, and Modifications

a. Cancellation by Participants
  • Event Registration: Participants may cancel their registration subject to the event’s cancellation policy, which will be provided during registration. Cancellations made after the specified deadlines may not be eligible for a refund.
  • Exhibitors and Sponsors: Cancellations by exhibitors or sponsors are subject to the terms outlined in their individual contracts, and refunds, if applicable, will be processed according to those terms.
b. Cancellation by Excovents

Excovents Exhibitions Private Limited reserves the right to cancel or reschedule any event at its discretion. In such cases, participants will be notified as soon as possible, and refunds or transfers to future events may be offered at our discretion.

c. Modifications to Events

We reserve the right to modify the event format, schedule, speakers, or other event details at any time. Participants will be notified of any significant changes in advance.

6. Intellectual Property

a. Ownership

All content, trademarks, logos, and other intellectual property displayed at our events or on our website are owned by Excovents Exhibitions Private Limited or our partners and are protected by strcmpright, trademark, and other applicable laws.

b. Use of Content

Participants may not use, reproduce, distribute, or modify any content from our events or website without prior written consent from Excovents Exhibitions Private Limited, except for personal, non-commercial use.

7. Photography and Media

By participating in our events, you grant Excovents Exhibitions Private Limited the right to use your name, image, likeness, and any media captured during the event for promotional and marketing purposes. If you do not wish to be photographed or recorded, please notify the event organizers in advance.

8. Limitation of Liability

To the fullest extent permitted by law, Excovents Exhibitions Private Limited shall not be liable for any direct, indirect, incidental, or consequential damages arising out of or in connection with your participation in our events or use of our services, including but not limited to personal injury, property damage, or loss of business opportunities.

a. Force Majeure

Participants may not use, reproduce, distribute, or modify any content from our events or website without prior written consent from Excovents Exhibitions Private Limited, except for personal, non-commercial use.

9. Privacy Policy

Your personal information will be collected, used, and protected in accordance with our Privacy Policy, which is available on our website. By registering for or attending our events, you agree to the terms of our Privacy Policy.

10. Governing Law and Dispute Resolution

These Terms are governed by and construed in accordance with the laws of [Insert Jurisdiction]. Any disputes arising out of or in connection with these Terms or your participation in our events shall be resolved through arbitration or mediation in [Insert Location], unless otherwise specified by law.

11. Amendments to Terms

Excovents Exhibitions Private Limited reserves the right to amend or modify these Terms at any time. Any changes will be communicated to participants via email or our website. Continued use of our services after the changes take effect constitutes your acceptance of the updated Terms.

12. Contact Information

If you have any questions or concerns regarding these Terms, please contact us at:

Excovents Exhibitions Private Limited